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Education & Courses

Telegram Bot for Webinar Registration and Reminders

Name and email in 30 seconds, a reminder the day before, the link 15 minutes before the start and the recording afterwards. Those who tap “Tell Me What’s Next” get a course offer.

In short

The “Webinar Registration with Reminders” template is a ready-made Telegram bot flow in Forgebot that registers attendees in 30 seconds (name and email), sends a reminder the day before, the stream link 15 minutes before the start and the recording 3 hours after it begins. No connections needed — just set the webinar date and time.

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The Task

Who It's For and What It Solves

For online schools, experts and workshop hosts who collect sign-ups in a form and then send reminders by hand. Here the date and time are set once in Quick Setup — the reminder and the link are scheduled automatically, and the bot tells those who tap “Tell Me What’s Next” about your course.

Who it's for
Online school, expert, webinars, workshops
Level
Easy — Just edit the texts (and the date, if there is one) — nothing to connect. About 5 minutes.
What to connect
Needs: date and time
How it starts
The bot's main flow: it answers /start and any message that a command or keyword flow didn't catch.
Blocks in the flow
23
Dialogue

How the Bot Talks to a Customer

The bot's messages are taken from the template as is. Highlighted parts are filled in by the bot: your details from Bot Fields or the customer's answers.

  1. Bot

    🎓 Free webinar “webinar title” 📅 October 16, 7:00 PM (GMT+3) Register in 30 seconds — we’ll send a reminder and the link.

  2. Bot

    What’s your name?

  3. Customer

    Maryna

  4. Bot

    Your email — we’ll send the recording there:

  5. Customer

    maryna@gmail.com

  6. Bot

    ✅ You’re registered, Maryna! We’ll send you a reminder, and the link 15 minutes before the start.

  7. Bot

    ⏰ Reminder: the webinar “webinar title” — October 16, 7:00 PM (GMT+3). Don’t miss it!

  8. Bot

    🔴 The webinar “webinar title” — October 16, 7:00 PM (GMT+3). Join here:

    • ▶️ Join Webinar
  9. Bot

    Thanks for joining us! Here is the recording:

    • 🎬 Watch Recording
    • Tell Me What’s Next
The Flow

How the Flow Works, Step by Step

  1. Webinar description and date.
  2. Name and email.
  3. The “Webinar Registered” tag.
  4. A reminder one day before.
  5. The link 15 minutes before the start.
  6. 3 hours after the start — the recording and a “Tell Me What’s Next” button.
  7. A repeated /start — “You’re already registered”, the reminder and the link still arrive on schedule.
Setup

What to Adjust for Your Business

  • In Quick Setup, fill in the title and the links and set the webinar date and time — the reminder the day before and the link 15 minutes before are set for you. The scenario can’t be published until the date is set.
  • The date can be up to 30 days ahead. Bot messages show it like “October 16, 7:00 PM (GMT+3)”.
  • No connections needed.
  • The scenario answers /start. If the bot has another scenario for /start, running it stops the reminders.
  • For the next webinar: once the previous one is over, set a new date in Quick Setup and publish — people registered for the previous one will register again.

Recommendations

  • We recommend setting a new date in Quick Setup once the previous webinar is over, because then people registered earlier sign up again and get reminders for the new session.

What the Template Doesn't Do

  • The webinar date can be up to 30 days ahead; until it's set, the flow won't publish.
  • If the bot has another flow for /start, running it stops the reminders.
Blocks

Which Blocks It's Built From

Click a block to open its description in the builder reference.

Message

The bot sends a text message. For example: Hi! How can we help?

Buttons

A message with buttons to choose from — each button leads down its own path. For example: Menu, Opening hours, Call a manager.

Ask

The bot asks a question and remembers what the person answers. For example, it asks for a name or a delivery address.

Conditions

Several conditions at once — the scenario follows the matching path. For example, split customers by their chosen plan: start, business, pro.

Pause

A pause before the next step. For example, an hour after an order, ask whether everything was good.

Save value

Saves a value to use later. For example, store the chosen city and then insert it into messages.

Wait until

Waits until a set time or date, then continues. For example, send a reminder every morning at 9:00.

Tag

Adds or removes labels on the customer. For example, mark bought or interested in delivery, then use labels to build a mailing.
FAQ

Frequently Asked Questions

When does the bot send reminders?

A reminder the day before, the stream link 15 minutes before the start, and 3 hours after the start — the recording and a “Tell Me What’s Next” button.

What happens on a repeated /start?

The bot replies “You’re already registered” with the webinar date, and the reminder and the link still arrive on schedule.

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See also

BroadcastsMass and segmented campaigns — scheduled, with A/B tests.Leads & quizzesForms, quizzes and lead capture into the contact card.Bot Templates18 ready-made flows: bookings, orders, a shop, leads, support.
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